Smart Workplaces
Empowering Smarter Workspaces
ClearVC helps organisations modernise and streamline their work environments with integrated smart technologies. From desk booking to visitor management and real-time digital signage, our solutions are intuitive, scalable, and secure. Designed to optimise operations and support hybrid working.
Desk Booking
Give your hybrid workforce the flexibility to reserve desks on demand. Our desk booking systems allow staff to reserve workspaces on the go via mobile or desktop, with real-time visibility of desk availability across zones or hot-desking areas. Seamlessly integrated with Microsoft 365 and Google Workspace, the platform adapts to individual or team booking preferences.
Benefits:
- Maximise use of office space
- Enable flexible, hybrid working
- Reduce admin overhead and booking conflicts
- Empower staff to choose how and where they work
Room Booking
Streamline how your team finds and books meeting spaces with smart room scheduling systems. Integrated with your calendar tools and visible across platforms, our room booking solutions eliminate confusion and wasted time.
Features Include:
- Room Booking Panels: Mounted outside meeting rooms, these panels show live availability, upcoming bookings, and allow instant check-in or walk-up reservations
- One-click booking via Microsoft Teams, Outlook, or Google Calendar
- Real-time visibility across rooms to avoid double bookings
- Insights and analytics to optimise room usage
ClearVC installs and configures user-friendly and reliable panels tailored to your environment, whether you’re using Zoom Rooms, Teams Rooms, or BYOD setups.
Visitor Management
Make a great first impression with a secure, efficient visitor experience. From pre-registration to badge printing and sign-out, our visitor systems help you stay compliant and professional—without bottlenecks.
Includes:
- Digital check-in and contactless sign-in
- Custom visitor flows
- Instant host notifications
- Enhance visitor and employee experience
Car Park Booking
Employees and visitors can pre-book parking spaces through a central platform that dynamically allocates spots based on availability, access levels, or assigned preferences. The system integrates with your desk and room booking tools, creating a unified arrival experience.
Advantages:
- Reduce congestion
- Track usage trends
- Seamless integration with desk/room booking
- Create a more organised arrival experience
Door Access Control
Secure your workspace with access control systems that are simple to manage and reliable to use. Grant or restrict access by person, time, or location—with full audit logs and remote capabilities.
Security Features:
- Contactless entry (mobile, card, or facial recognition)
- Cloud-based control from anywhere
- Real-time access logs and alerts
- Increase workplace security
See What You Could Save
Modern workplaces often carry hidden costs, from wasted time spent searching for available meeting rooms to underused desks consuming electricity unnecessarily. Our Workplace Efficiency Calculator helps you quantify that impact in real terms. In just a few seconds, you will see how ClearVC’s intelligent room booking solutions and energy saving options can optimise your workspace, cut unnecessary expenditure, and unlock meaningful annual savings.
Workplace Efficiency Calculator
Current usage: 60%
* Calculations use the UK national average hourly salary of £19.67 and assume 10 minutes wasted per employee each week finding a free meeting room or desk to work. Each unused desk is also estimated to consume 180 kWh for docks, 44 kWh for monitors, and 66 kWh for desk booking tools annually — based on 8 hours per day, 5 days per week. Calculations also use the UK average electricity cost of £0.30 per kilowatt-hour to estimate the cost of wasted electricity for underutilised desks.
Your Estimated Results
Annual Cost of Wasted Time:
Annual Cost of Unused Space:
Annual Electricity Waste from Idle Desks:
Potential Annual Savings:
ClearVC can help you optimise your workplace, cut costs, and unlock hidden savings. Book a consultation today.
Book a ConsultationDigital Signage Solutions
Bring your spaces to life with dynamic, engaging content – tailored for your audience, your brand, and your environment.
At ClearVC, we design and deliver digital signage solutions that go far beyond just screens. Whether you’re enhancing customer experiences, streamlining internal communications, or broadcasting key data in real time, we combine best-in-class hardware and signage platforms with expert consultancy, in-house installation, and ongoing support.
LED Displays
Our LED signage solutions are bold, bright, and built to impress – ideal for large-scale indoor and outdoor applications. Whether it’s a retail display, office reception, or public-facing content hub, we’ll guide you to the right pitch, size, and brightness for your space.
Features:
- Seamless bezel-free visuals
- Indoor/outdoor high-brightness models
- Custom sizing and curvature options
- Energy-efficient and long lifespan
Benefits:
- Capture attention from any distance
- Ideal for high-impact messaging or branding
- Reliable and easy to maintain
Interactive Displays
Turn passive viewers into active participants. Our interactive digital signage is perfect for lobbies, meeting rooms, exhibitions, and training spaces – designed to support collaboration, self-service, and learning.
Features:
- Multi-touch responsive screens
- Custom user interfaces
- Compatible with collaboration tools (Teams, Zoom, Web apps)
- Anti-glare, commercial-grade panels
Benefits:
- Improve engagement and accessibility
- Enable intuitive wayfinding or information access
- Boost collaboration in corporate environments
Video Walls
Create a stunning visual centrepiece with professional-grade video walls – ideal for control rooms, boardrooms, public displays, or executive briefing centres. Our solutions are tailored for scale, clarity, and reliability.
Features
- Ultra-narrow bezel or seamless LED options
- 24/7-rated commercial-grade panels
- Wall-mount or freestanding configurations
- Integrated content distribution and control systems
Benefits
- Make a high-impact visual statement
- Centralise control of complex messaging
- Support real-time dashboards or live data feeds
Signage Player Software – Powered by Leading Platforms
To deliver the most flexible and scalable digital signage experiences, ClearVC partners with two of the industry’s most trusted platforms: NowSignage and Tripleplay. Whether you’re managing a single display or an enterprise-wide network, we’ll help you choose and implement the right system to meet your content, control, and compliance needs.
ClearVC ensures your chosen platform is expertly configured, deployed, and supported – giving you full control over your screens with minimal effort.
Our Trusted Smart Workspace Partners
GoBright delivers a powerful suite of workplace solutions including desk booking, room scheduling panels, visitor management, and parking reservations. Designed for ease of use and seamless integration with Microsoft 365 and Google Workspace, GoBright helps businesses optimise space, reduce admin overhead, and create a smarter, more flexible working environment.
Korbyt specialises in dynamic digital signage and workplace communication solutions that enhance how information is shared across your office. From real-time room status displays to wayfinding and employee messaging, Korbyt helps create a more informed, connected, and engaging workspace—all managed through a single, intuitive platform.
NowSignage is a cloud-based platform known for its ease of use, fast deployment, and smart features. From drag-and-drop content management and emergency alerts to live social media feeds and multi-location scheduling, it’s ideal for agile, content-rich environments.
Tripleplay offers a powerful, enterprise-grade platform that integrates digital signage with IPTV and video streaming. It’s perfect for large-scale deployments in sectors like corporate, healthcare, education, and hospitality – where robust media control and network security are critical.
Smart Workplace FAQs
What is a smart meeting room?
A smart meeting room uses integrated technology to make meetings easier, more efficient, and more consistent.
This can include one-touch meeting start, automatic camera tracking, room booking panels, wireless content sharing, and simple control systems that allow users to get started without technical support.
The aim is to create meeting spaces that are intuitive, reliable, and ready to support modern hybrid working.
How do room booking systems improve workplace efficiency?
Room booking systems allow employees to:
- See room availability in real time
- Book meeting rooms instantly
- Reserve spaces through tools such as Outlook or Microsoft Teams
- Avoid double bookings
- Reduce time wasted searching for available rooms
They also provide useful analytics, helping businesses understand how spaces are used and where improvements can be made.
This allows organisations to optimise their office layout, reduce wasted space, and create a smoother workplace experience for staff.
What is digital signage and how is it used in the workplace?
Digital signage uses display screens to share content such as announcements, dashboards, company updates, visitor information, or internal communications.
It helps organisations:
- Improve internal communication
- Reinforce branding
- Share real-time updates
- Display key information in reception areas, offices, and shared spaces
- Create a more modern and engaging workplace environment
How can I measure workplace efficiency and identify wasted office costs?
ClearVC offers a Workplace Efficiency Calculator that helps you understand how efficiently your office is operating and where hidden costs may be impacting your business.
In just a few seconds, the calculator provides a breakdown of:
- Time lost searching for available desks or meeting rooms
- Costs associated with underutilised workspace
- Energy waste from unused desks and equipment
- Your potential annual savings
By inputting simple details such as number of employees, desks, meeting rooms, and usage rates, you can quickly see the financial impact of inefficiencies across your workplace.
This gives you a clear, data-driven starting point to improve how your office operates. It also highlights where solutions such as room booking systems, desk booking, and smarter workplace technology can reduce costs and improve productivity.
Case Studies
Why Work with ClearVC?
Bespoke Design & Consultancy
Personalised Project Management
In-House Installation
Vendor-Agnostic Expertise
Ongoing Support
15+ Years of Experience
Every Great Solution Starts with a Conversation.
Let's chat about what works for you.
