Meeting Spaces
Explore Our Audio-Visual Meeting Spaces
At ClearVC, we specialise in delivering audio-visual solutions for meeting rooms that are built around your team’s needs and how you work. Whether it’s a Microsoft Teams Room installation, a Zoom-ready huddle space, or a high-impact boardroom upgrade, we provide fully integrated systems that are easy to use, professionally installed, and future-ready.
Our UK-based AV experts design and install technology that transforms any space into a reliable, high-performing environment for hybrid meetings and video conferencing.
Our meeting room technology is platform-agnostic, scalable, and backed by 14+ years of experience in delivering AV excellence across every sector.
Meeting Pods & Soundproof Booths
Ideal for: 1-2 people
Best for: Private calls, focused work, HR meetings, or sensitive discussions.
In busy open-plan offices, soundproof meeting pods are a productivity lifesaver. These compact, self-contained spaces offer peace, privacy, and professionalism—without the need for major renovations.
Typical AV Features:
- Noise-cancelling microphones – reduce background distractions
- Compact VC systems – perfect for Microsoft Teams or Zoom
- Integrated lighting and ventilation – built for comfort
- High-grade soundproofing – guaranteed privacy
Why It Matters:
- Enables private, high-quality video calls
- Boosts focus and confidentiality
- Easy to deploy and reposition
Huddle Spaces
Ideal for: 2-4 people
Best for: Agile team catch-ups, daily stand-ups, hybrid collaboration.
Huddle spaces support fast-paced, informal collaboration without tying up larger meeting rooms. Perfect for hybrid teams, they’re designed for simplicity and speed.
Typical AV Features:
- All-in-one video bars – fast setup for Teams or BYOD
- Wireless screen sharing – clutter-free connectivity
- Smart scheduling displays – view availability instantly
- Acoustic dampening – maintain focus and privacy
Why It Matters:
- Supports hybrid teamwork and quick decision-making
- Low cost, high impact
- Frees up larger rooms for high-priority meetings
Small Meeting Rooms
Ideal for: 3-6 people
Best for: Internal meetings, vendor calls, client catch-ups
Huddle spaces support fast-paced, informal collaboration without tying up larger meeting rooms. Perfect for hybrid teams, they’re designed for simplicity and speed.
Typical AV Features:
- Dual displays – ideal for screen sharing and VC
- Integrated video conferencing – Teams, Zoom, Google Meet-ready
- Acoustic treatments – for better clarity
Why It Matters:
- Provides a polished, tech-ready environment
- Efficient use of limited space
- Boosts engagement for both in-person and remote participants
Collaboration Spaces
Ideal for: 4–8+ people
Best for: Workshops, creative sessions, brainstorming
Collaboration zones are open, flexible areas that encourage movement and creative thinking. They support innovation with interactive tools and seamless tech.
Typical AV Features:
- Interactive whiteboards or touchscreens – enable visual collaboration
- Wireless content sharing – from any device
- Distributed audio – consistent sound coverage
- Flexible furniture – adaptable to any activity
Why It Matters:
- Sparks innovation and engagement
- Empowers hybrid teams to contribute equally
- Supports dynamic workflows and fast decision-making
Medium Meeting Rooms
Ideal for: 4-10+ people
Best for: Daily stand-ups, client calls, cross-functional team meetings
Medium meeting rooms are a mainstay of modern business. Our setups are designed for high usage, low complexity, and maximum productivity.
Typical AV Features:
- Professional-grade video bars – clear visuals and audio
- Smart displays – fully compatible with Zoom, Teams, and Webex
- Wireless connectivity – no messy cables or setup delays
- Room booking panels – easy scheduling at the door
Why It Matters:
- Delivers reliable performance for your most-used spaces
- Reduces IT support needs with intuitive systems
- Provides a consistent experience across locations
Large Meeting Rooms
Ideal for: 12+ people
Best for: Board meetings, leadership calls, hybrid presentations
When the stakes are high, ClearVC’s large room solutions deliver clarity, control, and confidence. Engineered for performance, these rooms support executive-level collaboration.
Typical AV Features:
- Dual or triple displays – present and collaborate simultaneously
- Advanced PTZ cameras – automatic tracking for speaker focus
- Pro Audio – clear audio coverage for all participants
- Integrated control system – manage AV, lighting, and blinds with ease
Why It Matters:
- Creates a polished, professional environment for key meetings
- Supports inclusive collaboration for both in-room and remote participants
- Streamlined control puts power in your hands without complexity
Divisible Meeting Rooms
Ideal for: 8-20+ people
Best for: Training sessions, workshops, dual-meeting scenarios
Divisible rooms provide the flexibility to host two separate meetings or one larger session, all with seamless AV performance. Built for adaptability without complexity.
Typical AV Features:
- Zoned audio and visual controls – adapt to room partitions instantly
- Movable wall automation integration – AV responds to space changes
- Unified control panel – simple user experience for any configuration
- Wireless content sharing – supports multiple presenters seamlessly
Why It Matters:
- Maximises the use of large rooms without extra setup time
- Supports multiple meeting types from a single space
- Reduces confusion with easy-to-use, automated controls
Medical Meeting Rooms (MDTs)
Ideal for: 6-15 people
Best for: Multidisciplinary team meetings, remote consultations, confidential case reviews
MDT spaces require absolute clarity, security, and ease of use. These rooms are purpose-built for clinical collaboration, ensuring that every voice is heard, and every image is crystal clear.
Typical AV Features:
- Professional-grade video bars – clear visuals and audio
- Smart displays – fully compatible with Zoom, Teams, and Webex
- Wireless connectivity – no messy cables or setup delays
- Room booking panels – easy scheduling at the door
Why It Matters:
- Delivers reliable performance for your most-used spaces
- Reduces IT support needs with intuitive systems
- Provides a consistent experience across locations
Immersive Meeting Room
Ideal for: 1-500+ people
Best for: Executive teams, training sessions, data visualisation
This next-gen meeting room wraps participants in a 360° experience. It’s perfect for immersive presentations, product design, or innovation sessions.
Typical AV Features:
- 360° projection or display wall – full visual immersion
- Spatial audio – enhances realism and directionality
- VR/AR integration – for interactive scenarios
- Multi-source content sharing – everyone contributes
Why It Matters:
- Engages teams like never before
- Ideal for executive briefings, immersive training, and storytelling
- Encourages new ways of thinking and presenting
Town Hall / Event Spaces
Ideal for: 30+ people
Best for: Company-wide updates, announcements, livestreamed events
For powerful company-wide communication, town hall spaces need flawless audio-visual systems that scale.
Typical AV Features:
- LED video walls or projection – stunning large-format visuals
- Professional-grade sound systems – everyone hears clearly
- Multi-camera setups – broadcast quality for hybrid events
- Central AV control systems – seamless management
Why It Matters:
- Replaces external venue costs with a professional internal space
- Enhances culture through consistent communication
- Future-ready for livestreaming and hybrid attendance
Council Chambers
Ideal for: 30+ people
Best for: Executive meetings, councils, public sector
Designed for critical, high-stakes decision-making, these formal spaces are built with compliance, clarity, and control in mind.
Typical AV Features:
- Integrated desk microphones with voting functionality
- Secure recording and livestreaming – for transparency
- Redundancy technology – ensuring uptime during critical sessions
- Centralised AV management – for precision control
Why It Matters:
- Projects professionalism and authority
- Meets legal and governance standards
- Enables hybrid public and executive-level engagement
Optional Room Booking Upgrade
Many of our meeting room solutions offer the option to include smart room booking panels. These displays show live availability, enable instant bookings, and integrate with platforms like Microsoft 365 and Google Calendar—streamlining scheduling and reducing conflicts across your workspace.
Our Partners:
Why Work with ClearVC?
Bespoke Design & Consultancy
Personalised Project Management
In-House Installation
Vendor-Agnostic Expertise
Ongoing Support
14+ Years of Experience
Ready to Tranform Your Meeting Space?
If any of these solutions sound like a fit for your business, our expert team is ready to help. We’ll listen to your needs, tailor a solution that works, and guide you through every step – from design to installation and ongoing support.
