How Much Money Are You Wasting Without Room and Desk Booking?
Empty Desks. Empty meeting rooms. Double bookings. People searching for space that is technically available but practically unusable. Sound familiar?
Many businesses waste thousands every year through poor room usage and a lack of visibility on workspace availability. But until now, it has been hard to quantify the impact.
That is why we built the Workplace Efficiency Calculator, a quick tool to help you estimate just how much underused rooms could be costing you.
The Hidden Cost of Underused Workspaces
Unused or poorly managed workspaces often lead to:
- Inefficient use of valuable office space
- Frustrated employees who cannot find space to work
- Admin and IT headaches from manual scheduling
- Desks or Rooms that are booked out but remain empty or are occupied but not booked
Without the right systems in place, you have no way of knowing which rooms are working and which are not functioning.
Why Usage Analytics Matter
Modern booking platforms and workplace analytics tools do more than help you reserve space. They give you insight into whether your rooms are the right size for the meetings being held, whether people are actually using the desks they book, and which workspaces are underused or consistently overbooked. This kind of visibility helps you decide whether to reduce square footage, repurpose rooms or rebalance your office layout. With smart data, you can make confident decisions that save money, support hybrid working and improve employee experience.
See the Numbers for Yourself
The Workplace Efficiency Calculator helps you estimate how much you could be losing per year based on:
- The number of desks and meeting rooms and their usage rate
- Average employee salary
- Meeting behaviour and no show rates
- Approximate power consumption from unused desks
- Missed optimisation opportunities
Try the calculator for yourself here:
Workplace Efficiency Calculator
Current usage: 60%
* Calculations use the UK national average hourly salary of £19.67 and assume 10 minutes wasted per employee each week finding a free meeting room or desk to work. Each unused desk is also estimated to consume 180 kWh for docks, 44 kWh for monitors, and 66 kWh for desk booking tools annually — based on 8 hours per day, 5 days per week. Calculations also use the UK average electricity cost of £0.30 per kilowatt-hour to estimate the cost of wasted electricity for underutilised desks.
Your Estimated Results
Annual Cost of Wasted Time:Annual Cost of Unused Space:
Annual Electricity Waste from Idle Desks:
Potential Annual Savings:
ClearVC can help you optimise your workplace, cut costs, and unlock hidden savings. Book a consultation today.
Book a ConsultationWhat to Do Next
If the calculator shows you are missing out, we can help. From smart room booking systems to occupancy sensors and workplace analytics, we design tailored solutions that save you money and make your workplace work harder. Let’s make every room count!
Get in touch with our experts today for a free consultation!